Document Control Specialist

Location: Vaughan, Ontario, Canada

Posted: Aug-30-2018
Closing: Sep-30-2018


  • Experienced in establishing a document control center for a professional engineering office, maintaining engineering documents and files.
  • Ability to support and assist in the daily functions of project document control.
  • Proficient in maintaining and processing engineering submittals.
  • Collect, retain, retrieve, distribute, and transmit project documents, including baseline documents, reference documents, project reports, communications and transmittals, engineering drawings, vendor documentation, corporate governance, and contract documents.
  • Ability to provide written summaries of potential changes, substitutions, monthly reports and meeting notes.
  • Maintain project files in hard-copy and electronic retention systems. Retention of electronic files may be accomplished through scanning, posting, and indexing original documents.
  • Assist field office staff with the timely retrieval of documents. Support document retrieval and assembly requirements in connection with internal and other audits.
  • Conduct periodic quality assurance audits on document files and databases.
  • Experience in filing and scanning documents into an electronic document management system and maintaining files for multiple engineering projects.
  • Ability to develop and implement a document retention and tracking system which ensures that all relevant documents, permits, correspondence, and RFIs are logged, retained, and responded to as appropriate.
  • Perform other support functions such as photocopying and ordering printing services.
  • Conduct regular oral and in-person communication with General Manager and team members,
  • Ability to identify, categorize and code documents, perform quality control checks as needed, maintain files, and file/retrieve documents from hard copy filing systems.
  • Ability to recommend practices, reference other resources, and distinguish between required policies, procedures, and informational resources.
  • Support contract closeout activities.

Desired Skills

  • 3 – 5 years of experience in document control in a professional environment
  • Completion of CDDMA certification program courses is preferred – or courses in progress
  • Strong oral and written communications skills and the ability to apply appropriate communication techniques to various audiences.
  • Ability to handle multiple assignments at the same time.
  • Demonstrated attention to detail and ability to set and meet deadlines.
  • Ability to be organized, accurate, and timely.
  • Excellent computer systems skills with working knowledge of computer relational databases, Excel spreadsheets.
  • Positive customer service orientation.
  • Strong interpersonal skills required, demonstrating a consistent commitment and ability to work with diverse work groups and individuals.


Competitive compensation, benefits and Group RSP programs

Check us out at

Please apply through the AGI website and click this link here:, to complete an online profile assessment. 

Apply Online


Back to opportunities